Research & Volunteer Coordinator

Douglas County Historical Society

Minnesota

Full Time

Museums & Historical Societies

Salary Not Included

Research & Volunteer Coordinator

  • Position Type: Genealogy research library & volunteer coordinator duties/40 hours per week. Hired upon approval of the full Board of Directors.
  • Objectives of Position:  Responsible for daily Research Library reception, guest assistance, and various library duties. Manage/coordinate volunteers. Work to support Douglas County Historical Society, located in Alexandria, MN.
  • Performance Requirements: Detail to work and organizational skills a must. Strong computer and communication skills, accuracy in record keeping, documentation and data entry. Ability to work with people is crucial. Comfortable using online genealogy and heritage resources.
  • Line of Accountability: Reports directly to Director of Operations, Board of Directors
  • Absence: Reports directly to Director of Operations, Board of Directors
  • Keep time sheets current
  • Accumulating flexed hours for special events, i.e. open house.

Monday – Friday 8:30-5

~ 6-8 Hours per day ~ 30-40 hours per week ~

~ Some flex hours may be required for special events, etc.~

  1. Research Library
    1. Supervise daily operations, library resources and library equipment.
    2. Familiarize self with all machines in the research department and report supplies needed to DOO.
    3. Familiarity with computers and programs such as Excel, Word, etc. required
    4. Troubleshoot problem areas when needed, i.e. copy machine jams.
    5. Familiarize self with volunteers and their specific duties ensuring that all steps are completed for individual research requests.
    6. Familiarize self with Douglas County history and how to access this information in various databases
    7. Knowledge of researching genealogy sources, what’s available for family research.
    8. Maintain a friendly and helpful attitude when working with research patrons
  1. Volunteer Program
    1. Interview potential volunteers and process required paperwork
    2. Create job descriptions/jobs for volunteers
    3. Keep volunteer timesheets up to date.
    4. Delegate all volunteer tasks, meetings, and all communications with volunteer staff.
    5. Coordinate all data-base programs used by volunteers
    6. Coordinate training/workshops available to volunteers
    7. Create new programs to help educate volunteers in usage of research tools and materials
    8. Coordinate annual volunteer recognition
    9. Keep volunteer handbook updated
  1. Receipt daily incoming monies in the Research Library.
    1. Complete credit card transactions.
    2. At end of week bring total receipts/money to DOO for deposit.
  1. Provide support to DOO and other house operations
    1. Flexibility required when handling special events
    2. Willing to support other organizational needs and work as part of a team
    3. Work with volunteers and DOO to create new exhibits and outreach programs
    4. Take outreach programs into the community on occasion
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