Department: Registration and Collections Management

Reports to: Manager, Institutional Records

Job Type: Full-time – Regular

Job Classification: Hourly (Non-exempt)

Workplace Location: Los Angeles – Pickford

Summary/Objective:

The Senior Coordinator, Institutional Records will assist with physical Academy records and contribute to the implementation strategies associated with the Academy records retention policies and procedures.

This position is represented by a union.

Essential Functions of the Job:

• Organize paper records and binders into storage boxes and prepare a listing of boxed records to be archived in Records Management storage.
• Comply with project timelines and facilitate the orderly transfer and disposition of various project and business records.
• Maintain integrity of the Records Management vault and inventories and maximize the use of office and storage space.
• Assist with application of Academy-wide Records Management Policy and Academy Retention Schedule and development of strategies for implementation of future retention policies.
• Communicate across Academy departments in response to records requests and research inquiries and provide efficient retrieval of stored materials.
• Adhere to records management best practices and guidelines for processing, inventorying, cataloging, transferring, and retrieving stored records.

Required Competencies:

• A bachelor’s degree and/or equivalent familiarity with records management and information governance. An associate’s degree with relevant experience may be considered.
• Demonstrated administrative experience and record-keeping practices in a business setting.
• Ability to work with sensitive documents and information consistently and confidentially.
• Basic technical knowledge of computers and spreadsheets.
• Strong written, verbal, and interpersonal skills, as well as good organization, time management, and attention to detail.

Physical Demands:

• Ability to perform the essential functions of the position with or without reasonable accommodation, which may include sitting, walking, standing, and navigating stairs or ladders.
• Move and transport objects up to 30 pounds.

Work Environment:

• Must be able to work in a temperature-controlled environment, with a setting at around 68°F (20°C)

Required Vaccination: Full vaccination against COVID-19 is required, including any booster vaccinations as applicable. Exception: Medical and religious accommodations approved by the Office of People & Culture.

Hybrid Requirement: All Academy positions require a minimum of 2 days per week of in-person work at an Academy Location. Exceptions: Positions requiring daily in-person presence (ex. Front-line staff, staff who need to deal with materials on-site, etc.) and medical and religious accommodations approved by the Office of People & Culture.

Compensation: The expected salary for this role is $24.00 per hour. The actual base pay offered will be determined by factors such as experience, skills, training, location, certifications, education, and other factors permitted by law. Decisions will be made on a case-by-case basis.)

Benefits:

• Comprehensive medical, dental, and vision coverage.
• 15 days of PTO, plus company-paid holidays.
• Additional time off including summer hours, winter hours, and a cultural floating holiday.
• Paid sick leave.
• Paid parental leave.
• 401k retirement plan with a company match
• Clean Air Commuter Program
• Employee Assistance Program through CompPsych Guidance Resources.
• Wellness benefits through Cigna Healthcare.
• Free access to 16,000+ online courses through LinkedIn Learning
• Free Academy membership screenings
• Free tickets and screenings at the Academy Museum
• Employee discounts through LifeMart and Working Advantage