Presenter Resources

PRESENTER ESSENTIALS

  • The current in-progress draft NCPH 2025 Program is posted here. While still being tidied-up and finalized, it will be available in print at the conference, as will a Schedule at a Glance and an errata sheet. A mobile conference app will also be available, so you can use that to make your schedules if you prefer. We anticipate sending that out to attendees the week before the conference.
  • All conference attendees are expected to adhere to NCPH’s Events Code of Conduct. 
  • If you have yet to register, you can do so here: https://community.ncph.org/event/NCPH2025. Please note that the final day of pre-registration is Wednesday, March 12, 2025; after that date it will be necessary to register onsite. Presenters who have not registered by March 12 will receive additional follow-up emails to confirm your participation.
  • Please make sure all your necessary travel documents are in place! If you need a US passport, you may still be able to make arrangements for rush delivery by going in-person to your nearest passport agency.

A/V AND WIFI AT THE CONFERENCE

  • In the room.  All session, working group, and workshop rooms at le Centre Sheraton will be equipped with a projector, screen, HDMI hookup, microphones, and audio capabilities. Sessions are typically set theater-style, workshops classroom-style, and working groups in a U formation for discussants with room for audience seating. In all cases, we’ll have a podium available for your use if you prefer, but most presenting groups seem to prefer to stay seated at the head table(s). There will be AV techs circulating before your presentation to help, but if you think you may need particular assistance, let me know so we can advise the techs in advance.
  • Bring your laptop. Presenters MUST provide their own laptops for PowerPoint presentations or other visual displays. No laptop will be provided for you. Please make arrangements with your group in advance to have a laptop if you require one.
  • Wi-fi. The conference wi-fi will be an open wireless network (you’ll find the access information on your errata sheet onsite). Conference wi-fi can be notoriously spotty and unreliable, and with this many users it can be difficult to predict. Presenters are encouraged to pre-load or download audio, videos, and other media they wish to show as part of their presentation to avoid connectivity issues related to streaming.

TIPS FOR YOUR PRESENTATION

  • Don’t read your paper! If you’ve never attended or presented at an NCPH conference before, you may find that it’s less formal than other conferences you have attended. We discourage presenters from reading directly from their papers even in traditional panel formats, and encourage interactive and discussion-based sessions.
  • Make a plan. If you have co-presenters, please be in touch with them prior to the conference to make a plan for a successful session. It’s useful to make sure everyone is on the same page about the session format, timing, and content in advance. If you’re participating in a structured conversation or roundtable, it’s good to generate some questions that will get things moving.
  • Save plenty of time for questions.  Your NCPH audience is likely to have questions, and to want to participate and interact with your presentation. Please plan ahead to save ample time for questions.
  • Social media. While in the past NCPH has had a robust culture of live-tweeting, we have left the Twitter space. However, some conference attendees may still “live-Tweet” your presentation on social media platforms. If you would prefer they not, please mention this at the top of the session. Likewise, we expect those who post to social media to respect presenter wishes for privacy and will communicate those expectations to attendees. Recording sessions is prohibited at NCPH unless the request comes from the presenting group and with the written permission of all presenters on that session.

ACCESSIBILITY

We want NCPH 2025 to be a good experience for all our attendees, so we ask presenters to keep some essential accessibility tips and standards in mind as you plan your presentation.

  • Microphones.  We provide microphones in all session, working group, and workshop rooms. Please use the microphones even if you don’t believe you need to; there may be members of your audience who rely on it to hear your presentation.  We recognize this is an additional thing to negotiate during your presentation, but please know that your audience really values it–we routinely receive excellent feedback about sessions that use their microphones and less stellar feedback about those that do not.
  • Accessible PowerPoints and materials.  If you prepare a PowerPoint or handouts, please make every effort to help those with low vision by using simple, high-contrast backgrounds (for example, black font on a white background or white text on a black background) and use larger sans serif fonts (18pt+) when possible.
    Resources:
    Microsoft Office’s step-by-step guidelines for making your PowerPoint presentations accessible 
    Concordia University’s PowerPoint accessibility checklist
    WebAIM’s tips for creating accessible PowerPoints
  • Room set-up.  Session, workshop, and working group rooms will be set to be ADA compliant and to provide aisles and space for those with mobility needs. If you move tables or chairs during your presentation, please re-set the room as you found it before you leave and pay particular attention to preserving aisle space.
  • Need an accommodation?  If you will be in need of an accessibility accommodation and did not let us know when you registered for the conference, please email Program Manager Meghan Hillman at [email protected] ASAP so we can do our best to meet your needs.