- The NCPH 2019 Program is posted at http://bit.ly/ncph2019program. It will be available in print at the conference, and via our Attendify mobile app. Any corrections, changes, or additions to your presentation can be included in the errata sheet by emailing Program Manager Meghan Hillman at [email protected] no later than March 18.
- All NCPH sessions and events, save for a few committee meetings, are located on level six of the Connecticut Convention Center in Hartford, Connecticut. You’ll pick up your badge and Program on level six.
- All conference attendees are expected to adhere to NCPH’s Events Code of Conduct, adopted by our Board of Directors last November. If you need to report a violation, you can do so by emailing [email protected]. This email will go directly to NCPH’s Executive Director, Stephanie Rowe, and several officers of the Board.
- Read the Presenter FAQ!
A/V and Wifi at the Conference
- In the room. All session, working group, and workshop rooms at the Connecticut Convention Center will be equipped with a projector, screen, HDMI hookup, microphone, and speakers. Sessions are typically set theater-style, workshops classroom-style, and working groups in a U formation for discussants with room for audience seating.
- Bring your laptop. Presenters MUST provide their own laptops for PowerPoint presentations or other visual displays. No laptop will be provided for you. Please make arrangements with your group in advance to have a laptop if you require one.
- Wifi. The conference wifi will be an open wireless network (you’ll find the access information on your errata sheet onsite). Conference wifi can be notoriously spotty and unreliable, and with this many users it can be difficult to predict. Presenters are encouraged to pre-load or download audio, videos, and other media they wish to show as part of their presentation to avoid connectivity issues related to streaming.
Tips for Your Presentation
- Don’t read your paper! If you’ve never attended or presented at an NCPH conference before, you may find that it’s less formal than other conferences you have attended. We discourage presenters from reading directly from their papers even in traditional panel formats, and encourage interactive and discussion-based sessions.
- Make a plan. If you have co-presenters, please be in touch with them prior to the conference to make a plan for a successful session. It’s useful to make sure everyone is on the same page about the session format, timing, and content in advance. If you’re participating in a structured conversation or roundtable, it’s good to generate some questions that will get things moving.
- Save plenty of time for questions. Your NCPH audience is likely to have questions, and to want to participate and interact with your presentation. Please plan ahead to save ample time for questions.
- Twitter. NCPH conferences have a robust live-Tweeting culture. To make it easier for people to follow along with your session on Twitter (or catch up on it later), each session and working group has a hashtag—for example, session 10 will be #ncph2019 #s10. If you’re on Twitter, make it easier for your session’s attendees to tweet along by providing your Twitter handle at the start of your presentation. Likewise, if you would prefer people not live-Tweet your presentation, please let the audience know up-front. If you provided your Twitter handle when you registered, it will be on your badge and also listed in the Presenter Index in the back of the Program.
We want NCPH 2019 to be a good experience for all our attendees, so we ask presenters to keep some basic accessibility tips and standards in mind as you plan your presentation.
- Microphones. We provide microphones in all session, working group, and workshop rooms. Please use the microphone even if you don’t believe you need to; there may be members of your audience who rely on the microphone to hear your presentation. We recognize this can be awkward, particularly in session formats that call for free-flowing conversations between presenters or presenters and audience, but please make every effort.
- Accessible PowerPoints and materials. If you prepare a PowerPoint or handouts, please make every effort to help those with low vision by using simple, high-contrast backgrounds (for example, black font on a white background or white text on a black background) and use larger sans serif fonts (18pt+) when possible.
Microsoft Office’s step-by-step guidelines for making your PowerPoint presentations accessible
Concordia University’s PowerPoint accessibility checklist
WebAIM’s tips for creating accessible PowerPoints
- Gender-inclusive language. We want all attendees to feel welcome at NCPH conferences and events. We’re providing pronoun stickers to give attendees a way to signal to each other what their pronouns are. Please consider wearing a pronoun sticker for yourself (extras can be picked up at the NCPH registration desk), and please refer to attendees by the pronouns indicated by their stickers. If you don’t know what pronouns someone uses, consider using the inclusive singular pronoun “they/them.” If you’re calling on a question from the audience, consider using descriptive but non-gendered language—for example, “Yes, the person in the red shirt” as opposed to “Yes, the woman in the red shirt.”
- Room set-up. Session, workshop, and working group rooms will be set to be ADA compliant and to provide aisles and space for those with mobility needs. If you move tables or chairs during your presentation, please re-set the room as you found it before you leave and pay particular attention to preserving aisle space.